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Purpose-built for higher education

One platform for your university's
entire academic operation

CampusWorkflow gives registrars, faculty coordinators, and institutional leadership a single system — admissions, constraint-aware scheduling, exams, attendance, AI advising and degree audit, room management, and analytics built for the real complexity of higher education.

Book a Demo → Explore Features
15+
Integrated modules
Multi-campus
Multi-tenant ready
FERPA
Aligned by design
Reports Dashboard
Visual Analytics Overview
Sections
1,240
Faculty
480
Rooms
140
Efficiency
100%
0 conflicts
Room Util.
74%
140 rooms
Scheduled
1,219
of 1,240 total
Section Status
Teaching load distribution
1,240
Scheduled1,219
Draft21
View all 1,240 sections →
Faculty Workload
Load balance distribution
480
Balanced380
Underutil.95
Overloaded5
View all 480 faculty →
How It Works

Up and running in days, not months

CampusWorkflow is configured for your institution's structure — no multi-year implementation, no consultants required.

1

Onboard your institution

We configure your tenant with your academic calendar, departments, room inventory, and role structure. SSO is wired to your identity provider from day one.

2

Run your first scheduling cycle

Faculty submit preferences, coordinators define constraints, and the scheduling engine generates a conflict-free timetable. Readiness gates ensure nothing is published until it's ready.

3

Operate and improve every term

Analytics close the loop — room utilization, demand accuracy, faculty satisfaction, and SLA compliance give you the data to make better decisions every cycle.

Platform Modules

Every function academic operations requires

Fifteen deeply integrated modules covering the entire academic lifecycle — from the moment an applicant submits their first form to the day a student's degree audit is complete.

Intelligent Scheduling

Constraint-aware auto-scheduling engine that detects conflicts before they reach the timetable — with an AI auto-resolver for one-click fixes and a guided resolution wizard for anything that needs a human call. Optimizes for room utilization and faculty workload simultaneously.

AI Auto-Resolver Resolution Wizard Auto-Optimization

Flexible Class Patterns

Supports recurring, date-specific, hybrid, and irregular class patterns. Handles holiday and blocked-date exceptions, academic calendar overrides, and exam scheduling windows without manual workarounds.

Recurring Rules Holiday Handling Hybrid Support

Attendance & Early Alerts

QR code and manual attendance capture with real-time dashboards for students, faculty, and the registrar. At-risk student flags based on attendance thresholds, with actionable intervention reporting.

QR Capture At-Risk Flags Registrar View

Pre-Registration Demand Planning

Students indicate intended courses and seat preferences before registration opens. Admins see real demand per section before building the timetable — eliminating underfilled sections and capacity mismatches.

Demand Signals Advisor Flags Confidence Scoring

Advanced Calendar & Planning Views

Calendar, timeline, and heatmap views with grouping by room, faculty, department, and student groups. Designed for large institutions managing hundreds of sections across multiple buildings.

Heatmap View Student Groups Timeline Mode

Analytics & KPI Dashboards

Institutional dashboards covering scheduling progress, room utilization, faculty workload distribution, conflict trend analysis, and pre-registration demand confidence — built for operational decision-making.

Room KPIs Faculty Load Conflict Trends

Room, Equipment & Maintenance

Room booking engine with waitlists, recurring and date-range reservations, equipment inventory, and maintenance block scheduling. Maintenance windows automatically propagate into the scheduling engine to prevent invalid assignments.

Waitlists Recurring Bookings Maintenance Blocks

Multi-Tenant Enterprise

Multi-campus and multi-institution deployment with per-tenant white-labeling — each institution renames terms, lessons, faculty, and student groups to match local vocabulary. Owner-level oversight with per-tenant audit logs, module activation controls, usage reporting, and integration health monitoring.

Multi-Campus White-Label Audit Logs

Petitions & Approvals

Configurable petition workflows with multi-step routing, SLA enforcement, auto-escalation, and an appeals lifecycle. Full audit trail with AI-assisted routing suggestions for registrar teams.

SLA Enforcement Appeals Flow AI Routing

Exam Scheduling & Proctoring

Dedicated exam timetabling with configurable exam periods and slots, clash-free placement, proctor assignment, and faculty-group constraints. Builds a conflict-free exam schedule on top of your existing timetable — not a separate spreadsheet.

Proctor Assignment Slot Strategy Clash-Free

Admissions & Online Applications

Branded, per-institution application forms feed directly into a staff review dashboard with status tracking, decision workflows, and SLA timers. Applicants move from first interest to enrolled student inside one platform.

Branded Forms Review Dashboard Decision Workflow

Transfer Credits

Students submit prior coursework for evaluation; registrars and department chairs review, approve, and apply credit directly to degree progress — with full status tracking from submission to decision.

Review Workflow Credit Application Status Tracking

AI Advising & Degree Audit

Real-time degree-progress audits, what-if scenario planning, and requirement exceptions and substitutions — plus a conversational AI advisor that recommends the right next courses against catalog requirements, prerequisites, and gen-ed categories. Admins build and govern program curricula directly in the platform.

Degree Audit Program Builder AI Advisor Chat

Course Evaluations

End-to-end evaluation cycles — configurable survey templates and question types, automated invitation sending, response tracking, and instructor-visible results once release rules are met.

Survey Builder Response Tracking Release Rules

Bulk Import & SIS Sync

CSV bulk import for users and course catalogs, plus live sync adapters for Banner, PeopleSoft, and Jenzabar — with a flat-file import path for institutions without direct API access.

Banner PeopleSoft Jenzabar
Scheduling Engine

Scheduling built for real academic complexity

Most timetable tools assume a clean, uniform schedule. CampusWorkflow handles the exception-heavy reality: back-to-back faculty constraints, shared labs, room type requirements, linked sections, and campus-wide blackout dates — resolved before the schedule is published.

  • Constraint-aware engine checks room capacity, faculty availability, and time overlaps simultaneously
  • Linked section support for lectures, labs, and tutorials with group assignment
  • Faculty preference collection pipeline with satisfaction scoring and override governance
  • Scheduling governance phases with readiness gates that block advancement until prerequisites are met
  • Simulation mode — run what-if scenarios before committing changes to the live timetable
  • Control tower view: phases, pending requests, SLA timers, and conflict queue in one dashboard
CampusWorkflow Scheduling Control Tower — AI Course Optimization
Attendance & Early Alerts

From attendance capture to early intervention

Attendance data is only valuable if it drives action. CampusWorkflow connects session-level QR capture to at-risk dashboards for faculty advisors and registrar staff — enabling early intervention before a student reaches the drop threshold.

  • QR code and manual attendance capture per session
  • Real-time student attendance portal with individual session history
  • Faculty dashboard: section-level attendance rates with trend lines
  • Registrar view: cross-department at-risk report with filter by threshold
  • Configurable alert thresholds per course, department, or institution-wide policy
  • Attendance data feeds into advisor flags and pre-registration planning
CampusWorkflow Attendance Dashboard
Pre-Registration

Demand visibility before registration opens

Pre-registration gives planning teams a demand signal weeks before registration opens. Rather than guessing how many sections to schedule, coordinators see confirmed interest broken down by program, year, and student group.

  • Students indicate intended courses and seat type preferences (on-campus, online, hybrid)
  • Demand aggregation per course, section, and program cohort
  • Confidence scoring: high/medium/low based on historical conversion rates
  • Advisor checkpoint flags: overload, prerequisite gaps, and progression risk
  • Feeds directly into the scheduling engine's section planning inputs
  • Capacity vs demand gap analysis before timetable is built
CampusWorkflow Pre-Registration Demand Planning
Role-Based Access

Built for every stakeholder in academic operations

CampusWorkflow surfaces the right information to each role — without giving anyone access they shouldn't have.

Registrar & Scheduling Office

  • Full scheduling workflow control
  • Phase governance and readiness gates
  • Conflict queue and SLA tracking
  • Petition and appeal management
  • Enrollment management with waitlist promotion and student search
  • Cross-department demand analytics

Faculty

  • Submit and update scheduling preferences
  • View preference satisfaction and override reasons
  • QR attendance management per session
  • At-risk student visibility for advisors
  • Section evaluation management
  • Course evaluation schedule and results

Students

  • Pre-registration course interest submission
  • Personal schedule and calendar view
  • Attendance history per session
  • Petition submission and status tracking
  • Degree progress and requirement audit
  • Course evaluation participation

Leadership & IT

  • Executive planning dashboard
  • Institution-wide KPI snapshots
  • Multi-tenant and multi-campus oversight
  • API key management and integrations monitor
  • Full audit trail and FERPA access logs
  • SSO/SAML, configurable RBAC with custom roles, and tenant suspension controls

Academic Advisors

  • Advisee roster with degree-progress at a glance
  • What-if planning and course recommendations
  • At-risk and progression-bottleneck flags
  • Pre-registration checkpoint approvals
  • Petition review and endorsement
  • Transfer-credit evaluation support

Deans & Department Chairs

  • School- and department-scoped scheduling oversight
  • Faculty workload distribution and burnout-risk view
  • Faculty preference governance and overrides
  • Section demand and enrollment analytics
  • Approvals and publish gates for their unit
  • Exam and conflict oversight
Analytics

Operational intelligence for decision-makers

CampusWorkflow's analytics layer is built for registrars and institutional leadership who need to make fast, data-backed decisions during the scheduling cycle — not just end-of-term reports.

  • Room utilization heatmaps by building, department, and time block
  • Faculty workload distribution with burnout-risk indicators
  • Scheduling conflict trend analysis across terms
  • Pre-registration demand vs actual enrollment conversion rates
  • SLA compliance rates per module (petitions, scheduling requests, admissions)
  • Executive planning dashboard: enrollment forecast, section profitability, and progression bottlenecks
CampusWorkflow Reports and Analytics Dashboard
AI Advising

A conversational advisor, not just a recommendation engine

Students get a real chat interface — powered by AI, grounded in their institution's actual policies and their own academic record — available around the clock instead of waiting for an advising appointment.

  • Natural-language chat, not a static FAQ or decision tree
  • Answers grounded in the institution's own academic policies
  • Aware of the student's actual progress, GPA, and remaining requirements
  • Suggested prompts for common questions: registration, deadlines, standing
  • Full conversation history, so students can pick up where they left off
  • Available 24/7 — no appointment or office hours required
CampusWorkflow AI Academic Advisor chat interface
Transfer Credits

From submission to applied credit, fully tracked

Students submit prior coursework for evaluation directly in the platform. Registrars and department chairs review and decide, and approved credit is applied straight to the student's degree progress — no separate spreadsheet, no lost paperwork.

  • Student-submitted applications with source institution and course details
  • Reviewer workflow for registrars and department chairs
  • Status tracking from submission through decision
  • Approved credit applies directly to degree audit — no manual re-entry
  • Full history retained per student, per application
CampusWorkflow Transfer Credits application tracking
Conflict Detection

An AI that resolves conflicts, not just lists them

Most scheduling tools stop at telling you something's wrong. CampusWorkflow's AI auto-resolver proposes and applies fixes directly — and for anything that needs a human judgment call, the resolution wizard walks through it step by step.

  • One-click AI auto-resolve for straightforward room, time, and instructor conflicts
  • Guided resolution wizard for conflicts that need a human decision
  • Live risk scoring across the term, not just a static conflict count
  • Conflict trend tracking by type: room, time, and instructor overload
  • Predictive flags for conflicts likely to emerge before they happen
CampusWorkflow Conflict Detection with AI Auto-Resolver
Security & Compliance

Enterprise security, out of the box

Higher education institutions handle sensitive student records. CampusWorkflow is built to support FERPA compliance, with data isolation and audit accountability as first-class requirements.

FERPA-Aware Access Logging

Every access to student educational records is logged with actor, timestamp, resource type, and action. Full disclosure trail available on demand.

Multi-Tenant Isolation

Strict tenant-level data isolation enforced at every database query. No cross-tenant data leakage by architecture, not just by policy.

Role-Based Access Control

Granular RBAC with eight built-in role levels — SuperAdmin, Admin, Registrar, Faculty Admin, Department Chair, Dean, Faculty, and Student — plus institution-configurable custom roles scoped by department or faculty. Scoped access at every endpoint.

SSO & API Key Management

SAML 2.0 / SSO support for institutional identity providers. SHA-256 hashed API keys with scope enforcement and per-key usage tracking.

Immutable Audit Trail

All administrative actions, scheduling changes, and data mutations are recorded with before/after values, actor identity, and severity classification.

SLA Enforcement

Configurable SLA timers on petitions, scheduling requests, and admissions. Automatic escalation with notification routing when deadlines are missed.

From the Field

What scheduling teams are saying

The conflict detection alone saved us two weeks of back-and-forth every term. We used to find room clashes on the day of publication.
SC
Sara C.
Registrar, Regional University
Faculty actually trust the process now. Seeing their preferences reflected — and getting a reason when they're not — made a real difference in buy-in.
MK
Michael K.
Academic Affairs, Liberal Arts College
Pre-registration demand signals changed how we think about section planning. We stopped scheduling sections nobody wanted and started right-sizing capacity.
RA
Rania A.
Director of Planning, Research University
Platform & API

A developer-ready platform that fits your stack

Beyond the UI, CampusWorkflow ships a full REST and GraphQL API, webhooks, SCIM user provisioning, SSO/MFA, calendar sync, and automated cloud backups — everything IT needs to integrate, automate, and secure the platform.

SIS Integration
LMS (Canvas, Blackboard, Moodle, Brightspace)
SAML 2.0 / SSO
MFA
SCIM Provisioning
REST API
GraphQL API
API Key Access
Webhooks
Calendar Sync (Google / Outlook)
Email Notifications
SMS Alerts
Automated Cloud Backups
Data Export (CSV / Excel)
Book a Demo

See CampusWorkflow in action at your institution

We'll walk you through a live demo tailored to your institution's workflows — scheduling, attendance, petitions, or whichever modules are most relevant to your team.

  • 45-minute live walkthrough with a product specialist
  • Tailored to your institution's role and use case
  • Q&A on integration requirements and deployment
  • No commitment — just an honest look at the platform
  • Follow-up sandbox access available on request

Request a Demo

We'll respond within one business day.

Demo request received

We'll be in touch within one business day to schedule your session.

FAQ

Common questions

CampusWorkflow is a full academic operations platform. Scheduling is one of more than a dozen integrated modules — it also covers admissions, exam scheduling and proctoring, attendance, pre-registration demand planning, degree audit and AI advising, petitions and approvals, faculty preferences, evaluations, room management, and analytics. The scheduling engine includes a constraint solver, SLA enforcement, and simulation mode.
Each institution (or campus) operates as its own tenant with fully isolated data. An owner-level portal provides cross-tenant oversight, usage reporting, and API key management without allowing any data mixing. This supports multi-campus deployments, consortiums, and managed service arrangements.
Faculty submit time preferences, room type preferences, and workload targets through a structured collection pipeline. The scheduling engine factors these in as constraints with configurable weights. If a preference must be overridden, a reason code is required and logged — faculty can view their satisfaction score and override reasons through a self-service impact preview page.
Every access to student educational records (profile, course history, degree progress, registrations, petitions) is logged with the actor's identity, timestamp, and access reason. This creates a full disclosure trail that institutions can surface on-demand. Access control is enforced at the route level, not just the UI — students can only see their own records, and role-based scoping is enforced on every query.
Yes. CampusWorkflow exposes a full REST API with scope-controlled API keys. It supports SAML 2.0 for SSO with institutional identity providers. Data can be exported in CSV/Excel and webhooks are available for event-driven integration with SIS, LMS, and other institutional systems.
Pricing is institution-specific based on student enrollment, number of campuses, and module scope. Contact us through the demo request form and we'll discuss pricing during your session.

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Book a 45-minute live demo tailored to your institution's scheduling and operations workflow.

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